Create New Microsoft 365 Users

In this guide, I will show you how to create a new Microsoft 365 User account.

Types of Users

• Internal Member: These are your regular employees. They have standard access in your tenant and typically use it every day as part of their job.
• Internal Guest: These users have an account in your tenant, but with limited access. In some cases these accounts were created before modern B2B collaboration.
• External Member: These are people from outside your organization who sign in using their own company or personal account, but are given member-level access. This setup is common in organizations that work closely across multiple tenants.
• External Guest: These are true guests from outside your organization. They sign in with their own external account and have limited access, only to what you specifically allow.

Prerequisites

Depending on the type of user and task you will need to be assigned the correct role.

Task	Role
Create a new user	User Administrator
Invite an external guest	Guest Inviter
Assign Microsoft Entra roles	Privileged Role Administrator

How to Create a New User

1. Sign into the Microsoft Entra Admin Center

2. Go to Users > All Users

   

3. Select New user > Create new user

   

4. On the Basics page fill out the requires fields and then click Next: Properties or click review + create if you don’t need to add any additional user information.

   

5. The Properties page is optional. Fill out the needed fields and click Next: Assignments

   

6. The Assignments page is optional. This page lets you add users to groups or roles.

   1. To add a user to a group click Add group
   2. To add a user to a role click Add role

   

7. Review the account information then click create to create the account.